Join in the Fun at Shaws

Inspire a generation of kids to learn in Shaw’s play-based preschools

Administrative Assistant

Jun 13, 2022
Job Category: Assistant
Job Type: full-time
Job Location: Mountbatten campus
Job Responsibilities


  • To support the Principal and managers in their role of ensuring excellent service offered to our parents and stakeholders by providing efficient and professional administrative assistance
  • To assist the Principal with the day-to-day operational efficiency with the department including coordination of operational and support departments
  • Responsible for confidential and time-sensitive material.
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Be able to generate PowerPoint presentations, Excel Spreadsheets, Word documents, and reports as assigned
  • Ensure the completion of documentation based on the admissions checklist for student records
  • Data-entry and maintenance of all student records and documents in accordance with ECDA and other assessment requirements specifically for new joiners
  • Effectively manage and handle all administrative duties for the department with regards to enquiries, campus requests, upkeep of CRM, email and phone enquiries
  • To offer secretarial support for all facets related to the Managers, Principals and Directors and proper filing systems in both hard copy and soft copy formats
  • To assist in procurement related matters for the schools
  • Attend school events and other marketing activities as needed


Job Requirements


  • Minimum “O-Level” or “N-Level” certificate
  • 1 to 2 years of working experience preferred
  • Good command of written and spoken English
  • Organised, details oriented, good communication skills and able to think out of the box for solutions
  • Proficient in MS Office (i.e. Words, Excel and PPT)
  • Pleasant disposition with good communication skills
  • Able to work well independently as well as within a team

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